How Often Should You Meet With Your Property Management Company

Dustin Edwards • February 28, 2025

The frequency in which you meet with your property management company may change based on how your rental property is doing. For many landlords with established property managers, they may only meet quarterly to discuss long-term planning. Though in general, the answer depends on the situation. 


Below, we’ll go over the different frequencies you should meet with your property management company, and why the answer changes.


Monthly Meetings

Meeting with your property management company at least once a month is most typical for landlords. This meeting helps to maintain consistent oversight of your rental property. These meetings are crucial for reviewing financial performance, as well as discussing any issues tenants may have. Including complaints, or upcoming maintenance. Your financial update should include reports on rent collection, expenses, and overall earnings potential. This allows you to make informed decisions about your property’s rental rate, or if any cost cutting is necessary.


Checking in with your property management company monthly also allows you to address concerns your tenants may have before they escalate. This helps maintain both tenant satisfaction and lower turnover rates. This is also a good time to evaluate your routine maintenance schedules to ensure proactive measures are in place, minimizing costly repairs in the future. For landlords with an expanding portfolio, these monthly meetings are crucial for tracking the performance of your rentals while identifying trends that need attention before they become problematic.


Bi-Weekly Meetings

During vacancies, you may meet with your property managers every other week. Many things can change during a vacancy period, and meeting with your property management company more frequently can help streamline the process. This helps landlords to stay up to date on the marketing efforts, tenant applications, and property showings. Meeting more frequently informs landlords on patterns in the market, which can better inform the marketing strategy, which can lower vacancy periods. These meetings can include discussions over rental pricing approach, tenant screening, and strategies to attract high-quality tenants.


Additionally, bi-weekly meetings allow landlords to review feedback from showing, making any necessary adjustments to improve the rental property’s appeal. This can be minor repairs brought to light, or marketing updates. 


Meeting As-Needed

When you hire a property management company, you can request meetings when needed. Though this is generally done when major repairs or emergencies occur. For example, a ruptured water line or electrical failure may require more frequent meetings to identify and resolve the issue. These situations require more attention and quick decision making to ensure the repairs are done promptly. Weekly check-ins allow landlords to monitor repair progress, approve necessary costs and address unforeseen complications.

Communicating frequently with your property manager has the added benefit of keeping your tenants informed about repair timelines as well as temporary solutions to reduce any frustration they may feel. This proactive approach helps to protect your property’s value while reducing the risk of further damage to the property. These meetings are also a good time to review insurance claims, and coordinate with contractors and other tradesmen for repairs that are up to code.


Meeting with your property manager regularly is essential for maintaining a successful partnership. By maintaining an open communication channel, you can foster a productive relationship that is beneficial for both you and your tenants. This can result in a long-term profitable investment. If you’re looking for a new property management company to help manage your Beach City rental property, we invite you to call us today at (562) 888-0247 or complete our Owner Application online.

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With the real estate market as competitive as it is, many landlords are looking into building an Accessory Dwelling Unit (ADU) or Jr. ADU to improve their bottom line with additional monthly income. While this is a great way to earn more, you need to be sure you’re investing in the right upgrade to your property. Below are some of the key differences between ADUs and Jr. ADUs; this way, you can make the right decision for your property. Differences between Junior ADUs and ADUs On the surface, the primary difference between an ADU and a Jr. ADU is the square footage. However, there are many considerations for each type of ADU , significant differences include costs and build limitations. ADUs are generally seen as a larger and more versatile build when compared to a Jr. ADU. They can be built detached from the main home, converting an existing structure, most commonly the garage. In Long Beach, an ADU can be up to 800 square feet or 50% of the gross floor area of the primary dwelling, whichever is smaller. For reference, an 800 sqft living space can be arranged as a 2-bedroom 1-bath home, though with creative use of the space, many investors have been able to fit 2 bedrooms and 2 bathrooms comfortably. If listing the ADU for rent is the goal, this can produce a higher yield, though at the cost of a higher initial investment. Jr. ADU, on the other hand, can only be a maximum of 500 sqft and must be built attached to the existing single-family home. While you can build an entire new addition to accommodate the Jr. ADU, it's not uncommon for homeowners whose homes are bigger than they need to convert a bedroom into a Jr. ADU in order to have additional income . A Jr. ADU does still require an efficient kitchen. Bathrooms can be shared with the main house, though this can deter some prospective tenants. Additionally, the utilities are oftentimes shared with the main house, which can simplify installation, though it can complicate utility costs with your tenant. When an ADU is Right Being able to build a full ADU provides an entirely separate and private living space, which is more desirable to prospecting tenants. This is the preferred choice for most investors, especially those who have unused space in their property. By being built apart from the main house, an ADU may cause less disturbance to those living in the main house, whether that be yourself or another tenant. In Long Beach, CA. ADUs can’t be listed as short-term rentals on apps like Airbnb; that being said, an ADU can command more in rent because of the aforementioned features. If you’re looking for a long-term investment, ADUs increase your property’s value while generating a consistent cash flow. Finally, if you ever plan on selling your rental property, the additional ADU can improve the appeal of your property to future buyers. When a Jr. ADU is Right While a Jr. ADU doesn’t have the same potential as a full-sized ADU, Jr. ADUs are far more budget-friendly. These are a great option for investors who have limited funds. Since Jr. ADUs generally require less work to be done in less time, allowing you to begin making a return sooner. Finally, if your property doesn’t qualify for a full-sized ADU permit due to the size of the property lot, a Jr. ADU can be built primarily through interior work, which may only require reconfiguring existing interior space. Whether you choose a full-sized ADU or a Jr. ADU, the decision depends on more than just the size of the structure, you’ll have to manage filling the vacancy and managing the new tenant. If you need help choosing which ADU is right for you or you need help managing your Beach City rental property, we invite you to call us today at (562) 888-0247 or complete our Owner Application online .
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